Reports → Attendance → Monthly Attendance by Homeroom
Report Purpose
This report provides a homeroom-level view of student attendance rates by month within a selected date range. It is designed to help educators and administrators monitor attendance patterns across homerooms, grade bands, and schools, and identify trends over time.
The report includes both attendance rate and attender rate, allowing users to evaluate overall attendance performance as well as the proportion of students meeting attendance thresholds.
Parameters
Required Parameters
School Year
Select the academic year to include in the report.
Schools
Select one or more schools to include.
Homerooms (Optional but Recommended)
Select one or more homeroom teachers to filter results.
Start Date
The beginning date for attendance data.
End Date
The ending date for attendance data.
Report Output
The report provides the following information for each homeroom, school grouping, and district summary:
Grouping Information
Homeroom Teacher
Name of the homeroom teacher (or aggregated group such as school or district)
Student Count
Total number of students assigned to the homeroom
Grade Band
Range of grade levels within the homeroom (e.g., 3–5)
School Year
Academic year of enrollment
Metrics
The report includes two key metrics:
Attendance Rate
Average attendance percentage across all students in the homeroom for each month
Attender Rate
Percentage of students with attendance rates greater than 90% for each month
Monthly Attendance Columns
Each metric is broken out into monthly values:
-
September Rate
-
October Rate
-
November Rate
-
December Rate
-
January Rate
-
February Rate
-
March Rate
-
April Rate
-
May Rate
-
June Rate
Cumulative Rate
Calculated from the attendance window.
Aggregation Levels
The report includes three levels of aggregation:
-
Homeroom Level
Individual homeroom teacher performance -
Selected Schools Aggregate
Combined results across all selected schools -
District Level
District-wide attendance metrics
How to Use This Report
Set Parameters
-
Select the school year and schools
-
Choose a date range aligned to the reporting period
-
Optionally filter by specific homerooms
Review Results
-
Data is organized by homeroom and metric (Attendance Rate and Attender Rate)
-
Monthly columns allow for trend analysis across the school year
Note: Averaging the monthly totals will likely result in a different number than the cumulative rate. This is because averaging monthly percentages assumes each month contributes equally, but the cumulative rate is calculated from all attendance days combined. Months with more instructional days—or more students contributing data—carry more weight in the cumulative calculation.
Example to illustrate:
|
Month |
Students |
Possible Attendance Days |
Actual Attendance Days |
Monthly Rate |
|---|---|---|---|---|
|
September |
2 |
40 |
38 |
95% |
|
October |
2 |
20 |
16 |
80% |
Where those totals come from:
September
-
Student A attended 20 of 20 days
-
Student B attended 18 of 20 days
Combined:
20+18=38 attended days
out of:
20+20=40 possible days
So, September’s attendance rate is:
38/40=95%
October
-
Student A attended 10 of 10 days
-
Student B attended 6 of 10 days
Combined:
10+6=16 attended days
out of:
10+10=20 possible days
So, October’s attendance rate is:
16/20=80%
If you simply average the monthly percentages:
(95%+80%)/2=87.5%
But the cumulative rate uses the underlying attendance totals across all students and all days:
Total attended days:
38+16=54
Total possible days:
40+20=60
So, the true cumulative attendance rate is:
54/60=90%
The key point:
The monthly percentages are already summaries of student attendance data. Averaging those summaries equally ignores that some months contain more total attendance days than others. The cumulative rate recalculates from the full underlying attendance totals, so it is weighted correctly.
Analyze Attendance Trends
Look for:
-
Declining attendance across months
-
Seasonal patterns (e.g., drops in winter months)
-
Differences between homerooms within the same school
Identify Areas of Concern
Focus on:
-
Homerooms with consistently low attendance rates
-
Homerooms with low attender rates (fewer students above 90%)
-
Large gaps between homerooms within the same grade band
Target Interventions
Use the report to:
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Identify homerooms needing attendance support
-
Compare performance across grade bands
-
Inform school or district-level attendance initiatives
Notes
-
Attendance is calculated at the student-day level and aggregated to monthly rates
-
Monthly values are based on actual school calendar days, not fixed date ranges
-
Attendance Rate reflects average daily attendance
-
Attender Rate reflects the proportion of students meeting a >90% attendance threshold
-
District-level results are weighted by student population, not simple averages
-
Only students actively scheduled in a homeroom during the selected date range are included
-
Data is limited strictly to the selected date range