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Oregon Data Suite Overview
Welcome to Oregon Data Suite
Developed by Oregon educators for Oregon educators We provide the data you need for state initiatives. With our accessible online platform, you can access all of your data in one place to make informed decisions for instruction and student success.
What is ODS?
Oregon Data Suite (ODS) is a robust suite of data services that provide educators with an easy-to-use tool to monitor and analyze key indicators of student success. ODS is an intuitive platform that allows administrators and teachers to use visual dashboards to transform the district, building, and student-level data into usable information.
Oregon Based
Developed by Oregon educators for Oregon educators, we’ve been deeply committed to student success for over 15 years. ODS is aligned with Oregon education initiatives and is highly customizable.
Analytics Galore
Our system presents the data in the most digestible and user-friendly way. Using charts and graphics, ODS can analyze and compare information from several angles—including by student, student group, school, and district.
Meaningful & Actionable
Data is your vehicle to student success, and a comprehensive, user-friendly system is your GPS. But what if you need help making the information meaningful and actionable? Along with workshops on using Oregon Data Suite (ODS), Early Indicator & Intervention System (EIIS), Progress Monitoring & Intervention Tracking (PMIT) and interpreting data, Willamette ESD offers services in data analysis, program evaluation, and report writing to help you get the best learning outcomes for your students.
Comprehensive
Data is pulled nightly from several systems so you’re getting the fullest picture possible of every student. And, the ODS/EIIS/PMIT stores data, so you can get a historical snapshot as well as a current one.
Where Does the data come from?
We import data from your student information system nightly. OSAS scores for ELA, Math, Science, and ELPA are uploaded nightly from ODE. When possible, we try to automate data imports from our 3rd party vendors. Currently, these include AIMSWeb, easyCBM, DIBELS, i-Ready, STAR, SWIS, DESSA, MWEA MAPS, WorkKeys, and HMH Math and Reading Inventory
How is this different from my Student Information System?
Your student information system displays individual student data. The Oregon Data Suite takes the data from your SIS and aggregates it so it can be viewed at a district, building, school, or grade level with many other demographic and even course filtering options.
A New School Year
The Oregon Data Suite can help you navigate through this school year using reports, metrics, and assessment information.
Track student engagement through attendance
Daily Attendance By Type- This student list report provides student attendance percentages by absence type. This report is based on positive and negative attendance calculations. Included in the report for each student is program membership, school, race/ethnicity, gender, number of days enrolled, total days absent/present, and days absent/present by attendance type.
Monitor student progress by cohort using groups or filtering
Identify students who lack the credits necessary to graduate
Monitor students by using Formative and Custom assessments
In the current educational environment, districts need to be prepared to change instructional models quickly. The Oregon Data Suite is flexible enough to change with you.
How are your students performing? We can bring your AIMSWeb, DESSA, DIBELS, easyCBM, HMH Math and Reading Inventory, i-Ready, NWEA-MAP, Plan, STAR Reading & Math, SWIS, WorkKeys, PSAT, SAT, ACT, AP Scores, and WorkKeys into ODS. We can also accommodate custom assessments.
Popular Feature: Attendance
Metrics- We have over 25 attendance metrics to choose from! Explore creating your own page by Customizing Your Dashboard
ODS Report Catalog Check out our attendance reports available under Reports. You can view report examples and descriptions to assist you in selecting the report that best fits your needs.
Attendance
Attendance by Period
Cumulative Monthly Attendance
Cumulative Yearly Attendance
Daily Attendance By Type - Tracks positive and negative attendance so districts can track student engagement for Comprehensive Distance Learning and Hybrid Learning models. You must be using positive attendance codes for this report to work.
Discrete Monthly Attendance
Discrete Monthly Attendance By School
Early Indicator & Intervention System (EIIS) - Your district can set up Key Performance Indicators by district, building, or even grade level to track students at risk by
Student attendance rate
Number of days absent
Number of days attended
Attender Dashboard - This is a great tool for viewing Regular Attender and Chronic Absenteeism Rates that includes demographic information by district, school, grade level, and student-level data. View attendance rates for the last 90 days, Historical Trends, and State Accountability rates. Click here for more information
Popular Feature: Behavior
SWIS - We can bring your SWIS data into the Oregon Data Suite by building or district, to find out how to check out our Vendor Release Instructions. Your SWIS data will work with all of our metrics, reports, and EIIS.
Metrics- We have over 15 behavior metrics to choose from! Explore creating your own page by Customizing Your Dashboard
ODS Report Catalog - Check out our Behavior reports available under Reports. You can view report examples and descriptions to assist you in selecting the report that best fits your needs.
Discipline Proportionality by Ethnicity
Incidents By Time
Incidents Detailed
Referrals by Staff
Referrals by Students
Referrals Per Day By Month
Suspension and Expulsion by Ethnicity
Suspension and Expulsion by SES
Suspension and Expulsion by SpEd
Early Indicator & Intervention System (EIIS) - Set up Key Performance Indicators by district, building, or even grade level to track students at risk by
Number of suspensions and expulsions
Number of other incidents
Popular Feature: Assessments
Metrics- We have over 60 Standardized and 50 Formative Assessment metrics to choose from! Explore creating your own page by Customizing Your Dashboard
ODS Report Catalog - Check out our Assessment reports available under Reports. You can view report examples and descriptions to assist you in selecting the report that best fits your needs. There are too many to list!
Early Indicator & Intervention System (EIIS) - Set up Key Performance Indicators by district, building, or even grade level to track students at risk by
Cumulative Credits Earned
Cumulative Credits Earned Percent, credits earned out of credits attempted
Cumulative GPA
Number of Ds and/or Fs including NP, NC, NG, or I for ELA and Math only
Number of Ds and/or Fs including NP, NC, NG, or I for all courses
Kindergarten Assessment - We have templates your district can use to create and enter your assessment results for Approaches to Learning, Early Literacy, and Early Numeracy that can be downloaded in the appropriate file format and uploaded to ODE to satisfy state reporting requirements.
Accessibility Supports - Districts can create a spreadsheet to submit accessibility supports for state testing through the Oregon Data Suite. The file is formatted so that it can be submitted to TIDE.
Custom Assessments - This allows you to track student work samples. We have many assessments already available and can customize assessments to meet your district's needs.
District developed assessments
Work Samples
Formative Assessments - We work with several 3rd party vendors and have created metrics and reports that include the vendors below. These are also available to use with the Early Indicator & Intervention System (EIIS).
AIMSWeb and AIMSWebPlus
DESSA
DIBELS- DIBELS 6th Edition, DIBELS Next, DIBELS.NET/Acadience, and Voyager Sopris (Vport)
easyCBM
HMH Math and Reading Inventory
i-Ready
NWEA-MAP
STAR Reading & Math, Renaissance
Essential Skills - We have metrics and reports available that display information about students who have met/not met Essential Skills requirements. You also can upload scores from the College Board for PSAT, SAT, ACT, and AP Scores.
PSAT
SAT
ACT
AP Scores
WorkKeys
PLAN
Work Samples
Use by Role: Administrators
ODS stores data from your SIS and outside sources, so it can consolidate and integrate your data. Since critical data is available to all users, it allows them to make informed decisions with current data.
Our Early Indicator & Intervention System allows administrators to easily view the information by district, building, grade, or student with the ability to filter by demographics and program enrollment to help identify students At Risk of academic failure.
Use by Role: Attendance Coach
ODS has many options that allow you to look at trends in student, building, and district attendance.
EIIS
Metrics
Use by Role: Behavior Specialist
We can bring SWIS data in for any or all schools within your district. We have several reports and metrics that can incorporate all of your discipline data from SWIS and your student information system.
EIIS
Metrics
Use by Role: Counselors
EIIS
Essential Skills
Use by Role: Teachers
How will an Early Indicator & Intervention System benefit my teachers? Teachers can easily view student assessment scores (including Smarter Balanced), attendance, discipline, and course performance data to identify students that are At Risk of academic failure. Individual student pages can also be created so teachers can share information with parents. Teacher and student pages are completely customizable to meet your district's needs.
Use ODS to create student-level pages that can be printed and shared for parent-teacher conferences.
Current and historical data
State Assessment data including OSAS taken in another district
Formative assessment data such as DIBELS, iReady, and easyCBM
Progress towards Essential Skills
In the Oregon Data Suite teachers can easily view Smarter Balance, OAKS and ELPA scores, Essential Skills data, attendance, discipline, and course performance, and identify students that are At Risk of academic failure. Individual student pages can also be created so teachers can share information with parents. Teacher and student pages are completely customizable to meet your district's needs.
Use by Role: Program Specialist
Can filter on specific program information that can be viewed in our metrics and reports.
Current EL
Ever EL
Migrant
Section 504
Special Education
Talented & Gifted
Feature: Attender Dashboard
On the Attender Dashboard you can view 90-day Cohort Trends, Historical Trends, and State Accountability Rates by district, school, grade, or student.
Feature: Reports
We have a variety of Pre-Defined Reports that are available for:
Assessments
Attendance
Discipline
District Specific, these are available to all districts
Pilot/Test, reports that can be used that we are still receiving feedback on
Feature: SSA- Success Dashboard
Created to assist districts with gathering information for your Student Investment Account Plan (SIA). Our new Success Dashboard provides your district’s historical data on the state-required student indicators needed to help you write your plan. All data is uploaded from ODE.
Feature: Early Indicator & Intervention System (EIIS)
What are the strongest predictors of graduation? Research has identified attendance, behavior, and course performance as powerful predictors of high school completion. Our easy-to-use Early Indicator & Intervention System helps you identify students at risk of academic failure allowing you to focus your energy on helping students succeed.
How will an Early Indicator & Intervention System benefit my teachers? Teachers can easily view student assessment scores (including Smarter Balanced), attendance, discipline, and course performance data to identify students that are At Risk of academic failure. Individual student pages can also be created so teachers can share information with parents. Teacher and student pages are completely customizable to meet your district's needs.
How will it benefit my Administrators? Administrators will be able to easily view the information by district, building, grade, or student with the ability to filter by demographics and program enrollment to help identify students At Risk of academic failure.
Attendance
Student attendance rate
Number of days absent
Number of days attended
Behavior
Number of suspensions and expulsions
Number of other incidents
Course Performances
Cumulative Credits Earned
Cumulative Credits Earned Percent, credits earned out of credits attempted
Cumulative GPA
Number of Ds and/or Fs including NP, NC, NG, or I for ELA and Math only
Number of Ds and/or Fs including NP, NC, NG, or I for all courses
Groups
Track unique student groups (e.g. progress monitoring)
Resources: Report Catalog
Instructions on Pre-Defined reports with descriptions and examples.
School Year Timeline for ODS District Administrators
August
After your district rolls up to the new school year, you should do some basic validation and mapping, Data Validation. Check to make sure mapping is complete and let us know if you have questions or need assistance.
Make sure new staff that needs to be manually added have been set up. Remember, teacher accounts or staff that are assigned to a course are auto-created. Adding or Changing User Rules
Check to see if you need to create or change Dashboard pages or District filters.
Reach out to your ESD if you need to schedule training.
Get ready for the KG Assessment by setting up your templates. Let us know if you need assistance or training for staff entering data. Custom Assessment End School Year & Test Offerings
September
Make sure all new students and staff are displaying in ODS by downloading the Student Schedules file, Data Validation. Encourage buildings to check enrollment counts and attendance.
Once the first SSID upload has been completed by your district, you should expect to see OSAS scores for new students that tested in Oregon in about 72 hours.
Check your KPI settings and Dashboard pages for EIIS.
October
Make sure 3rd party assessment results are displayed. Have you changed vendors for the school year? You may need to adjust your Dashboard pages or review our Vendor Release Instructions to add a new vendor.
Assist buildings with creating student-level pages for parent-teacher conferences that can be printed and shared with parents.
Schedule training for your staff.
Make sure buildings are aware of the Nudge Letters, they are a great way to communicate with parents about attendance. Reports or view an example of the report, ODS Report Catalog
November
Let us know if you need training.
December
Check code mapping again so you can map anything that’s been added for the new school year. New School Year Tips.
Get ready for OSAS testing, and let buildings know they can enter Accessibility Supports into ODS that can be uploaded into TIDE.
Tracking work samples? Let us know if you need help setting up your templates.
Happy Holidays!
January
Check attendance for inclement weather days and closures to make sure we are receiving accurate attendance data.
Check to make sure we receive student marks after the end of your progress marks or final marks for 1st semester, quarter, or trimester.
February
Let us know if you need training.
Need help with adding or creating Dashboard pages?
Are there any Pre-Defined Reports that might benefit your districts? ODS Report Catalog
March
Let us know if you need training.
Spring Break!
April
Check to see if OSAS/ELPA results from ODE are displayed in ODS.
Let us know if you need training.
Reach out to your high schools to assist in uploading PSAT, SAT, ACT, ACT, and Plan scores. Uploading PSAT, SAT, ACT, and AP scores from the College Board
May
Will your district be
Changing your SIS or upgrading your SIS to a new version for the new school year
Adding a new Firewall
Changing SIS servers
Adding or changing formative assessment vendors
June
Let us know when your building plans to roll up your SIS to the new school year by submitting an issue.
Builds will be turned off for July and will start back up in August for the new school year.
We are available year-round to assist you, have a great summer!